CXHO - FF&E Coordinator

CX Living is an integrated platform operating in the living and hospitality sectors, specializing in the development, enhancement, and management of innovative housing solutions. Evolving from CampusX, CX Living is now a rapidly growing company that operates across various brand verticals dedicated to student housing, hybrid hospitality, long-stay accommodations, flexible living, and senior living, with an approach that integrates real estate, community experience, marketing, and operational management.

With a portfolio of approximately 7,000 beds, the company stands out for its vision focused on innovation, sustainability, and the creation of inclusive, dynamic environments that offer a rich experiential value.

Through its brands, CX Living develops living ecosystems designed for different target audiences—students, young professionals, travelers, and seniors—promoting hospitality and living models that connect people, services, and communities. Amid strong national and international expansion, CX Living is seeking an FF&E Coordinator to support the end-to-end management and coordination of the FF&E supply chain, contributing to the optimization of processes, costs, and timelines within rapidly growing living and hospitality projects.

Please review the job description below:

• You will collaborate with the entire Technical Department, working directly with the Head of the Technical Department and reporting to the Interior Design Manager, with the goal of coordinating the management of the FF&E supply chain and optimizing its operational, financial, and logistical aspects.
• You will oversee all phases related to FF&E supplies and related services: from supplier selection to the preparation of purchase requests, through to the definition, management, and execution of contracts, ensuring the timely resolution of any critical issues.
• You will verify the accuracy of the financial quotes received from suppliers, collaborating with the Administration, Finance, Planning & Control, and Purchasing teams to define cost estimates and related timelines.
• You will oversee and monitor logistics activities and the delivery of FF&E supplies to the destination sites, ensuring the smooth progress of activities and tracking any anomalies or non-conformities. You will prepare and monitor the supply schedule, ensuring compliance with project and operational deadlines.
• You will analyze costs related to supplies, transportation, and logistics services, contributing to budget optimization and avoiding extra costs or operational inefficiencies.
• You will prepare and/or review purchase orders drafted by the Technical Department, coordinating with the administrative office to ensure their accuracy and compliance.
• You will participate in meetings with suppliers, supporting the Interior Design Manager in gathering and analyzing information useful for the comparative evaluation of the quality, costs, and performance of goods and services.
• You will maintain constant communication with other relevant company departments (Purchasing, Administration & Finance, Planning & Control) to ensure the proper execution of processes related to the FF&E supply chain.

REQUIREMENTS

• Bachelor’s degree in Engineering or Architecture.
• Good command of English.
• 3 years of experience in similar roles.
• A knack for improving and developing business processes.
• Strong ability to read and understand FF&E plans and specifications.
• Familiarity with the standards and dynamics of the furniture industry.
• Experience managing multiple projects and deadlines, organizing projects, and communicating clearly with relevant stakeholders.
• Proactive, flexible, and results-oriented.
• Excellent knowledge of Office, MS Project, CAD, and MS Excel